TO: YWCA Executive and Board Leaders
FROM: YWCA USA Mission Impact
DATE: December 20, 2016
SUBJECT: 2017 YWCA National Metrics and Impact Reporting Process
Dear YWCA Leaders,
We are pleased to announce the start of the 2017 national metrics and impact reporting process! The purpose of this important process is to collect data about YWCA demographics, programs, funding, and outcomes. Submitting this report is part of YWCAs’ mutual membership agreement. The deadline to submit your completed report is March 24.
This memo includes:
- General information about the report and time period covered
- How collected data is used
- Reporting process schedule
- ‘How To’ webinar registration links and other resources
- Contact information for assistance
First, we are happy to share that the reporting process has been simplified, with less data to enter.
The time period to be covered coincides with a local association’s fiscal year that ends during 2016, or, the most recent 12 month period for which requested data is available.
The information you provide in this report creates a picture of our national movement and achievements. Since the last time national metrics were gathered in 2015, there have been requests for more than 200 individual data reports. For local associations as well as the YWCA USA office, these reports support funding requests, strengthen service delivery and inform planning efforts.
To help you plan for this process, here is the planned timeline and suggested action steps.
Phase I: Preparation
Starts on December 20, 2016
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Dates to Note
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Suggested Action Steps
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Beginning December 20
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Review this reporting schedule
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Review the sample report form, as well as a copy of your YWCA’s 2015 Local Association Profile Survey. If not on file at your YWCA, a copy is available from your director of member services.
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Organize the 2017 data collection process for your YWCA. Data collection can begin using the sample report form as a guide.
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Register for the January 23rd webinar providing further details about which data should be entered in which section of the report.
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Register for the February 14th webinar covering how to access and enter data on the online report form.
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Note that both webinars will be posted for viewing on demand, and that there will be follow-up Q & A sessions held January 26th and February 21st for those unable to attend the first airings and/or who need additional information.
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Contact your association’s director of member services or nationalimpactreport@ywca.org with questions. Help desks will be open throughout the reporting process.
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Phase II:Report Generation and Submission
Starts on February 10, 2017
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Dates to Note
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Suggested Action Steps
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By February 13
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Receive your password, log in information, and instructions from YWCA USA to access and enter data online for the YWCA National Metrics and Impact Report.
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February 13
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Begin transferring data already collected to the online report form.
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By February 14
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If not already done, register for the February 14th webinar covering the online report form.
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February 13 – March 24
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Continue to enter data on the online report form.
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BY March 24
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Submit your completed YWCA National Metrics and Impact Report.
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The sample metrics and impact report form lists all the questions that will appear on the online report form. Every YWCA needs to complete Sections 1 and 2 which cover general operations information and overall service volume, demographics and major program designations. Sections 3 and 4 call for details related to the major programs marked in Section 2. Each YWCA needs only to access and complete the parts of Section 3 and 4 that pertain to their particular service areas. Once gathered, all data needs to be entered on the online form.The sample metrics and impact report form lists all the questions that will appear on the online report form. Every YWCA needs to complete Sections 1 and 2 which cover general operations information and overall service volume, demographics and major program designations. Sections 3 and 4 call for details related to the major programs marked in Section 2. Each YWCA needs only to access and complete the parts of Section 3 and 4 that pertain to their particular service areas. Once gathered, all data needs to be entered on the online form.
Questions? We are here to help! Contact your director of member services, write to nationalimpactreport@ywca.org or call Martha Breunig, Director, YWCA USA Resources and Metrics, at 202-524-5335.
We look forward to receiving the completed YWCA National Metrics and Impact Report from your YWCA by March 24, 2017.
On behalf of the whole team at YWCA USA, thank you.
Casey Harden
Vice President, Strategic Initiatives and Membership
YWCA USA
Martha Breunig
Director, Resources and Metrics
YWCA USA
#NationalCommunications